Loading...
Share this Job
Apply now »
Do you want to shape our story with your personality, expertise and ambitions? At Hydro we are a global family of 35 000 people that extract, produce, shape and reuse the world’s most flexible and sustainable metal into infinite innovations and applications. Click here if you would like to read more about Hydro and our operations.

Office Assistant

Hydro Global Business Services (GBS) is an organizational area that operates as an internal service provider for the Hydro group. Its ultimate purpose is to deliver relevant IT, financial and HR business services to all business areas within the company.
 

The Office assistant is responsible for coordinating the company's travel needs, and for coordinating overall facility maintenance activities and will act as receptionist of the Budapest office.

 

Responsibilities:

 

  • Greet and welcome guests in the office and organize transfer as necessary,
  • Ensure a tidy and presentable reception area,
  • Receive sort and distribute daily mail / deliveries,
  • Administration of entry and visitor cards,
  • Keep contact with the reception and maintenance of the office building,
  • Report any facility malfunctioning or need for maintenance in the office area,
  • Coordinate activities of maintenance and cleaning staff,
  • Order and distribute stationary and office equipment, regularly collect needs and ensure continuous supply,
  • Organize on-site and off-site meetings and related catering and other services for participants,
  • Ensure meeting room equipment, catering and kitchen supply in the office,
  • Coordinating company pool car usage/service,
  • Organizing incoming and outgoing travels and accommodation for GBS Hungary employees and contractors,
  • Converse with travellers to determine preferred route to destination, mode of transportation, travel dates, financial considerations and accommodations required,
  • Gather approvals of travel needs,
  • Book transportation (flight, taxi, car rental) and reserve hotel, using computer terminal or telephone according to travel policy considering cost efficiency,
  • Keeping contacts with related vendors, like hotels, taxi and car rental companies, catering service providers, Amex,
  • Create related purchase requests,
  • Check and confirm invoices.

 

Requirements:

 

  • Bachelor degree,
  • 2-3 years of experience in a similar role as Receptionist, Travel Coordinator or Office Assistant,
  • Proficiency in arranging travels (flights, hotels),
  • Hands-on experience with office equipment,
  • Excellent communication and organization skills are must,
  • Proficiency in Microsoft Office,
  • Excellent organizational skills,
  • Multitasking and time-management skills,
  • Customer service attitude,
  • Fluency in English is a must.

     
 

 


 


Apply before: 06/09/2020

 

Posted on: 
Location: 

Budapest, HU

Department:  Facility & Office management
Business Area:  Global Business Services(HGBS)
Legal Entity:  Hydro Extrusion Hungary Kft
Job Type:  Permanent

Apply now »