Corporate Financial and Compliance Specialist

Job Location: Rosemont, IL

Hydro employees can enjoy several benefits including:

• Medical, Rx, Dental, Disability, Life Insurance, Flexible Spending Accounts
• Retirement Savings Plans with Company Match/Contributions
• Education Assistance
• Bonus Plan Eligibility
• Parental Leave

Job Summary:

We are seeking a highly organized and detail-oriented Individual to oversee payroll processes, manage corporate documentation, and support financial operations. This role plays a critical part in ensuring compliance with legal regulations, maintaining accurate records, and contributing to the financial health and governance of the company.

Key Responsibilities:

Payroll Administration

• Administer payroll account transactions for Hydro Aluminum Metals USA Commercial & Recycling located in Chicago, Canada, and other Remote Locations (e.g., salaries, benefits, garnishments, deductions, taxes, and expat tax payments).
• Ensure compliance with laws & tax obligations by maintaining accurate payroll records.
• Advise and support payroll clerks at plant locations.
• Administers ADP Security Management Services to provide functions to manage users access to ADP Services.
• Coordinate with tax services to meet U.S. tax obligations for Expats.
• Resolve payroll discrepancies and balance payroll accounts.
• Reconciliation of 401k & Payroll, coordinate with Benefit Manager for 401k plan audits.
• Maintain payroll policies, procedures, and guidelines while resolving payroll-related inquiries.
• Stay updated on industry best practices through continuing professional education.

Corporate Documentation

• Manage corporate records, including meeting minutes, company filings, and regulatory compliance documents.
• Ensure timely submission of annual reports, tax filings, and other legal documents.
• Maintain records for shareholders, directors, and key legal entities to support corporate governance.
• Coordinate with legal teams and regulatory authorities to ensure corporate compliance.

Financial Administration

• Assist in managing company financial transactions, including invoicing, accounts payable/receivable, and expense tracking.
• Maintain accurate financial records and ensure proper data entry into accounting systems.
• Support monthly and quarterly financial reporting by preparing financial statements, balance sheets, and profit & loss reports.
• Assist with audits by preparing financial documentation as needed. 

Required Education/Experience:

• Bachelor’s degree in Finance, Business Administration, or a related field.
• Minimum of 3 years of experience in payroll and corporate administration.
• Certified Payroll Professional (CPP) certification is recommended.
• Working knowledge of ADP HRIS system

Required Skills/Qualifications:

• Proficiency with Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook
• Proficiency in HRIS & Payroll systems, advanced knowledge of payroll management software
• Strong written and verbal communication skills.
• Results oriented and strong problem-solving and analytical abilities.
• Demonstrated ability to handle confidential and proprietary information with discretion.

Why Join Us?

We are committed to fostering a professional and collaborative work environment where your expertise in payroll, corporate governance, and financial administration will make a significant impact. If you are an organized, detail-driven professional looking to grow your career, we encourage you to apply.