Team Lead T&E and Procurement Services

Role purpose:

• The role will support departmental team members and management to deliver improved quality, speed and customer service across all transactional service offerings
• Act as a primary subject matter expert, works closely with customers, stakeholders, the GBS Finance Projects team and the departmental team to ensure quality service is delivered
• Take all necessary actions to resolve issues/request in a timely manner. Use learning outcomes to improve team training, process documentation and where necessary stakeholder knowledge
• Supports all procurement related topics, acts as a single point of account to all GBS departments and BA’s, working closely with Category Managers
• Provide operational support, guidance and leadership for the improvement of the quality and productivity of the T&E and Procurement Team
   

Responsibilities:

• Supervising, managing and motivating team members 
• Monitoring the daily activities to ensure all service levels committed are met and exceeded
• Responsible for the Self-Assessment (SAT) and the T&E processes to provide compliance with corporate standards and risk elimination for GBS F Global Hub Hungary
• Meet ICFR, GDPR requirements, manage (any) segregation of duties (SOD) conflicts, and follow corporate processes
• Managing month-end closing process
• Maintain close cooperation with Hydro units, internal customers/travellers
• Consider country specific and fiscal requirements after new implementations
• Provide leadership for finding opportunities of standardizations and new T&E process developments.
• Prepare documentation about testing/result/progress and document conversions to fulfil audit requirements.
• Support all the necessary testing before new unit Go-Live
• Act as “Subject Matter Expert” (SME) for implementation projects, support CONCUR related (country/system) specific questions with expert guidance
• Work closely together with T&E team members Senior/Junior Accountants for collecting best practice ideas
• Drive the Travel Policy review(s) and update process – support with expert knowledge the policy establishment, periodical reviews.
• Work closely together with Master Data and Accounts Payable (and other) Process Champions (PC) to review the end-to-end processes in order to optimize them
• Act as a communication channel among: GBS F Projects and Operational Teams
• Drive quality improvement by reviewing ServiceNow tickets and identify training requirements.  Liaise with management and team members to plan and deliver trainings
• Negotiate, select vendors, create purchasing orders in SAP, always focusing on TCO (total cost of ownership)
• Manage claims, handle disputes
• Run prequalification of suppliers
• Guarantee compliance in procurement processes
• Participate in developing P2P processes and procedures
• Ensure that the team reaches the targets set out in KPI’s for the year
• Setting and facilitating the achievement of department objectives
• Collaborate  with  internal  customers  /  partners  to  create  common  targets  and  make  sure procurement adds value to business partners
• Correspond  with  various  other  departments,  discussing  company  plans  and  agreeing  on future paths to be taken 
   

Requirements:

• At least 3-5 years of experience within Finance, Procurement or similar areas
• College / University degree or similar in finance field
• Fluent in English is desired. Any other language is a plus
• Proficiency with SAP / S4 HANA accounting software
• CONCUR system/process knowledge – advanced configuration knowledge is a “must”
• Broad knowledge of relevant regulatory and mandatory procedures and qualifications
• Sound interpersonal skills with the ability to create an environment that delivers excellent customer service, inspiring change in people and work culture
• Strong skill set including decision making , problem solving ,time management ,planning analysis and organization
• Able to manage, guide and lead employees to ensure appropriate processes are being used
   

Hydro offers:

• Working at the world’s only fully integrated aluminum and leading renewable energy company
• Diverse, global teams
• Flexible work environment/home office
• We provide you the freedom to be creative and to learn from experts
• Possibility to grow with the company, gain new certificates
• Attractive benefit package