Travel Coordinator & Office Assistant (Two-year fixed-term contract)

About the job

The Travel Coordinator&Office assistant is responsible for coordinating the company's travel needs and ensuring the smooth running of Budapest office and acting as a receptionist.

What we offer you

• Working at the world’s only fully integrated aluminum and leading renewable energy company
• Diverse, global teams
• Flexible work environment/home office
• We provide you the freedom to be creative and to learn from experts
• Possibility to grow with the company, gain new certificates

What you will be doing

• Manage front office and reception operations, including greeting and welcoming guests, organizing transfers, maintaining a tidy reception area, handling incoming and outgoing mail and deliveries, administering entry and visitor cards, and liaising with building reception and maintenance teams, coordinating company pool car usage and service
• Oversee office facilities management by reporting and coordinating maintenance needs, supervising cleaning and maintenance staff activities, and ensuring proper upkeep of office areas
• Coordinate office supplies and equipment by collecting needs, ordering and distributing stationery and office equipment, and ensuring continuous availability of kitchen, meeting room, and office supplies
• Organize and coordinate on-site and off-site meetings and events, including meeting room setup, equipment readiness, catering, and other related services for participants.
• Manage company travel administration for GBS Hungary employees and contractors, including travel needs assessment, approval collection, booking transportation and accommodation in line with travel policy and cost efficiency, and maintaining relationships with travel-related vendors (e.g. hotels, taxi and car rental companies, catering providers, Amex)
• Support administrative and financial processes by creating purchase requests, checking and confirming invoices

What will make you successful?

Qualifications & Experience:

• Vocational Degree, Bachelor degree is an advantage
• Fluent in English is mandatory. Any other language is a plus
• 1-2 years of experience in a similar role as Receptionist, Travel Coordinator or Office Assistant
• Hands-on experience with office equipment
• Proficiency in arranging travels (flights, hotels) is an advantage

Personal skills:

• Proficiency in Microsoft Office
• Excellent communication and organization skills are must
• Multitasking and time-management skills
• Vendor management experience preferred
• Attention to detail
• Customer service orientation